职场档案整理对话

时间：2021-01-16 12:15:20 职场英语我要投稿

职场档案整理对话

　　职场人士免不了会接触到各类档案。一起来看小编的职场档案整理对话吧。

职场档案整理对话

　　Conversation 1

　　对话一

　　Susan: Janice, I can't find the document I was working on last month. Can you help me to look for it?

　　苏珊：贾尼斯，我找不到上个月整理的文件了。你能帮我找找吗?

　　Janice: Susan, I'm sorry. Did you look up those files I requested?

　　贾尼斯：苏珊，很抱歉，你查过我刚才让你查的那些档案了吗?

　　Susan: Yes, but I still can not find it. Maybe it is in this cabinet.

　　苏珊：是啊.但是我还是找不到。或许它在这个档案柜里面。

　　Janice: I couldn't find the files you request, even though I checked all the cross-references. I don't think it's there.

　　贾尼斯：我还是找不到你所要的那些裆案，尽管我查过对照表。我不认为它会在那里放着。

　　Susan: I am sure that document was filed.

　　苏珊：我确信自己已经将那份梏案存档了。

　　Janice: Well, let me check again under a different heading.

　　贾尼斯：好吧.让我以别的项目名查找一下吧!

　　Susan: Good idea! It seems that I asked you to put it in Nova's files.

　　苏珊：好主意!我记得好像我让你在诺娃那里存档了。

　　Janice: Maybe that's why I couldn't find it. All the documents on Nova are filed under “V”.

　　贾尼斯：或许这就是我为什么找不到的原因了。所有与诺娃有关的文件都归在“V”字母下面。

　　Susan: Are the files arranged alphabetically?

　　苏珊：所有的文件都是按字母顺序分类的吗?

　　Janice: Yes, it's easy to find the files. I need to clean out all the old files by tomorrow.

　　贾尼斯：是的`，这样很容易找到文件。我明天需要将旧档案清理一下了。

　　Conversation 2

　　对话二

　　Nova: Janice, do you still remember how our filing system works?

　　诺娃：贾尼斯，你现在记得我们公司的归档系统是如何运转的吗?

　　Janice: Yes, I have read the Filling Instruction carefully, since you showed me it last week.

　　贾尼斯：嗯。自您上次让我看了那个须知，我就已经认真阅读了。

　　Nova: Very good. What is the essence of filing, do you know?

　　诺娃：很好。那归档工作的要点是什么?

　　Janice: The essence of filing I remember is to bring together in a single folder or file all papers relating to a particular subject. And outgoing and incoming letters are kept in this file cabinet.

　　贾尼斯：归档工作的要点我记得是把所有属于一个特定主题的档案存人一个档案夹或卷宗内。而且要将发出和收到的信件均存在这个档案柜里面。

　　Nova: Yes, “One customer--one file” is essential. And remember to update them timely.

　　诺娃：是的，“一户一档”至关重要。另外要注意及时更新档案。

　　Janice: And each file should be named clearly, either in block capitals or in jet black typed capitals.

　　贾尼斯：而且每个档案名称都要清晰，或者用印刷体大写字母，或者用黑体字大写字母。

　　Nova: Correct.

　　诺娃：正确。

　　Janice: A card index is very important in the filing system. It is a most helpful friend to a secretary, so it must be kept handy and up to date.

　　贾尼斯：索引卡片对归档系统非常重要。它可是秘书必不可少的朋友，要随时放在手边并及时更新。

　　Nova: Yes and prompt and careful filing contributes greatly to the efficiency of our office.

　　诺娃：是的。快速并细心地归档对提高办公室工作效率也起着很大的作用。

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